Operations Training Officer: CWO2 K. Clark
Auxiliary National Department: Operations (O)

• PPE
1. PPE Catalog:
– The catalog is complete and will be issued to the field via the Division Captains and online. Included in the catalog is a standardized order form. PPE Catalog
2. PPE Tracking:
1. Once the Coast Guard procured PPE is delivered to the Division the SO will separate and distribute the items to the appropriate FSO. They will then document the disbursement on a *DD Form 1149 (Requisition and Invoice/Shipping document) for each Flotilla receiving equipment.
2. The appointed FSO will distribute the PPE to the individual and document receipt on the *AF form 538 (Personal Clothing and Equipment record). The member shall sign the AF-538 acknowledging receipt of the items listed.
3. The appointed FSO will keep the original member-signed AF538 and forward a copy to the OTO for entry in the member's record. Any future PPE disbursed to the member shall be documented on the original AF-538 with an updated copy sent to the OTO.
4. When a member becomes inactive, is disenrolled or relocates the flotilla must retrieve their Coast Guard issued PPE. This PPE is property of the USCG and does not belong to the member.
3. PEPIRB – Divisions and Flotillas are being asked to conduct PEPIRB inventory and inspection at flotilla/division level. OTO will provide a roster of issued PEPIRBS for verification and accountability.
1. Flotilla makes request for equipment and forwards to Division.
2. Division reviews and forwards to OTO
3. OTO makes purchase and delivers to the Division, or has product delivered to CG Station making the request.
4. Accountability – Record keeping at Division level must comply with Coast Guard directives.
5. Dry suits, MSD 900 and Inflatable PFDS must be requested through the Station. Station receives the equipment items and
• POMS
1. Orders:
1. Radio Facility Orders - Issuing orders in POMS for radio watchstander mileage or meal reimbursement, or other activities not directly related to the nature of the type of order issued is prohibited. Only Radio, Aircraft and Vessel Facilities should receive orders through POMS for legitimate patrols.
2. Memorandum orders for radio watchstanders - OIC may draft a memo requesting the Auxiliary member to stand radio watch at the station. This letter may be monthly, quarterly or as the OIC sees fit and should specifically state that the OIC has granted permission for the watchstander to receive a meal in the galley at no expense.
3. Patrol Orders Processing – Orders should be processed (submitted to the OIA for approval) within 5 days of execution. Orders submitted after 30 Days will be auto cancelled.
4. Fuel – Unit fuel credit cards are not to be used to fuel auxiliary facilities until further guidance. Auxiliary facilities may fuel from the OIA fuel tanks if authorized to do so.
• FACILITIES
1. Forms discrepancies - OFU forms discrepancies are frequent and in some cases give the appearance of impropriety (i.e. “gun decking”). OIA or the OTO may conduct “spot checks” of facilities to ensure the vessel is in satisfactory condition (materially and aesthetically) to execute the mission. Vessel examiners (VE) should double check the accuracy of the information entered and that all pertinent blocks are completed. Incomplete or erroneous information may prevent the facility form being accepted by the DIRAUX. This may result in the facility being deactivated. Incomplete and/or incorrect OFUS will be returned the VE or owner for correction.
2. OFU change - The Vessel Facility Offer for Use, ANSC-7003 has been revised on page two and the applicable instruction page. No longer can the facility be authorized for "ALL" use unless the owner is onboard. The previous edition is obsolete and may not be used. (attached)
3. Coast Guard Standard boats as facilities - Entered in AUXDATA and POMS. No reimbursement for the station. Only used to capture underway hours and training for Auxiliarists certified as crew/eng onboard the CG facility.
4. OFU Checklist - OFU Checklist contains a list of the most common mistakes found on submitted facility inspection forms. Please cross reference your paperwork to thin document before submitting as a facility.
• TRAINING
1. GENERAL
1. ICS 210 - requirement for Auxiliary SURLS (primarily Air crew and Coxswains) to be met through active duty facilitators. Training dates and venues TBD. (ALCOAST 042/07)
2. TCT 1-Hour Refresher - requirement for Auxiliary operations
2. AUXILIARY BOAT CREW PROGRAM
1. There have been significant changes to the Auxiliary Boat Crew Training program. The most significant - Recertification in boat crew positions went form 5 year to 3 year with an increase in hours (12 vs. 8) and tasks (14-18 vs. 4-5).
2. Regional oversight of the program has been established.
   1. Chief Qualification Coordinator (CQEC) Mr. Lew Wargo – works directly for/with the OTO and manages the qualification examiner program from the Auxiliary side.
   2. Area QE Coordinators (AQEC) assigned as follows: 1. Joseph Wargo – Divisions 1 & 2
      2. Ray Block – Divisions 3 & 4
      3. Tony Ruque – Divisions 5, 7, 8 & 9
      
3. Division Boat Crew Training – OTO to attend where possible. Please advise when and where training is to take place.
• FORMS
1. PPE Catalogue - FY09 9ER PPE Catalogue and Order Form
2. AF-538
- Personal Clothing and Equipment Record
3. DD-1149
- Requisition and Invoice/Shipping Document
• NAVIGATION
1. Navigation Rules Updates